How to Write a perfect Thank you Email after an interview

No matter the kind of interview: in-person, video interview, phone interview, panel interview or informal interview, one crucial thing that is common after the interview is the need to send a thank you note to the interviewers. This is an email meant to express your gratitude for an opportunity to be short-listed and meeting the interviewers.It is also an opportunity to express how you match the interviewers expectations from the interview and show your enthusiasm for the job.


Photo credits:

Photo credits:

When should you write the thank you note?

A thank you email should be written within 24 hours of attending the interview. You would want to thank the interviewer when they still have a clear impression of you. You also want to create a good impression of yourself before the hiring decision is made.

Whom should it be addressed to?

The thank you note should be addressed to the interviewer. In the case of a panel interview, you need to personalize the note to each person in the panel. That is why it is important to ask for business cards at the end of the interview.

What should be included in the Thank you note?

A thank you note is a way of thanking the interviewer and a way of affirming your interest in the position. You can also use a thank you note to express any information you feel you had left unmentioned in the interview or clarify on questions you feel you may not have answered well.

Hiring managers want assurance that you actually listened during the interview and were attentive enough to note the roles and expectations. You could, therefore, reiterate some of the questions asked in the interview and probably a challenge the company is facing and describe how your experience and skills are relevant to solving the problem.

Please note that you should keep the email concise and proof-read to avoid typos and other errors.

An example of a good Thank you email would be:


Dear (Interviewer’s name),

I take this moment to thank you for the time during the Operations Manager interview yesterday at BATCH LTD. It was a pleasure meeting you and getting to understand the role and the organization.

During the interview, I was able to understand that you are looking for an enthusiastic and self-motivated individual who is able to identify and execute opportunities to improve operations efficiency. From the discussion, you also pointed out that the organization seeks to get into partnership with other governmental and non-governmental organizations in order to fulfill its mandate. This means that there is a need to create relationships both within and outside the company as well as have a good partnership database. I am currently pursuing an MBA in Management Systems and I have a 3 years experience as an Operations Manager. When I was at DAR LTD we faced a similar problem and I was able to come up with a strategy that brought together employees, clients, and partners and cemented a relationship in that everyone felt part of the stakeholders. This is something I would like to implement at BATCH LTD.

I am confident that my skills and past experience are in line with your expectations. I am very enthusiastic about the possibility of being part of your team. Thank you once again.

I look forward to hearing from you.

Kind regards,

(Your name)

(Phone number)

(Email Address)


Join in the Discussions